Dinner

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Contents

Introduction

The "Penguin Dinner"

Where

Uni dining hall, or somewhere else?

Peter Rowland Catering - Donna making enquiries.

Faye Coker things the aquarium would be a good place

StewartSmith says that aquarium is good - potentially too small though. Also, it can end up being close to $100/head. Although it is very nice.

Faye on 20060118: http://www.marrinertheatres.com.au/funct_events.htm
Probably waaaaay too expensive.

Options

  • Forum Theatre - Don't do dinners
  • Aquarium - Weren't taking bookings in Jan 2007, Have we checked on Jan 2008
  • Uni Dining Hall
  • Melbourne Museum
  • Melourne Town Hall Main Hall?
  • Grand Hyatt Ballroom

Previously

  • 2007 - Randwick Race Course
    • Walked to Venue (20 mins?)
    • Sit down dinner
    • Long narrow room
  • 2006 - Dunedin Town Hall
    • Sit down catered
    • Bar at back with cheap beer (the good local stuff)
    • Walked to venue - 10-15min
    • Problems: ?
  • 2005 - Canberra University refectory
    • Buffet arrangement
    • Walked to venue (on campus, next to conference area)
    • Problems: most people couldn't see the stage (which was on one end of a ~3:1 rectangle rather than in the middle of the long side and on floor level rather than raised), and sound relied strictly on the sound system; the penguin sponsor speaker refused to use the microphone, so most of the room couldn't hear him, leading to rather embarrassing behaviour at the back.
  • 2004 - Adelade entertainment centre, quite upmarket (ice tuxes)
    • Catered/Table Service
    • Walked to venue (fair walk, almost between venue and provided accomodation)
    • Problems: no time-slot to change before the event (especially for those who didn't feel confident they would find it), so many delegates wore T-shirts while their partners were dressed up.
  • 2003 - Currie Hall
    • Catered/Table Service
    • Walked to venue (next to campus, part of provided accomodation)
    • Problems: toilets couldn't cope (not sure if there's anything to be done about that).
  • 2002 - Queensland Convention Centre
    • Catered/Stable Service
    • Took ferry service/public transport/drove (Sth Brisbane)
    • Diners paid own trip fare
  • 2001 - Sir John Clancey Auditorium
    • Catered/Table Service
    • Walked to venue (on campus, nearly oposite side of campus from conference area)
  • 1999 - ?
    •  ??

Numbers

Penguin Dinner Numbers
Year Location Where #
2007 Sydney  ?  ?
2006 Dunedin Dunedin Town Hall 450
2005 Canberra Uni Refactory 500 (540?)
2004 Adelaide  ? 350
2003 Perth  ? 270

When

Friday night, historically meet at main conf venue at 7pm (Gives time to change clothes).

Transport to the dinner should ideally be on foot.

What Food

  • Type of service
    • Table service
      • Predominant method of past confs
      • Don't always get what you want
      • Allergies and food preferences can be a problem
    • Buffet
      • Means you can pick and choose from types of food available
      • Enormous bottleneck (e.g. Canberra).
    • Other?
  • Vegetarian/vegan meals
    • Identification at dinner not so easy
      • Colour coded meal-tickets would make it easier
  • Allergies/simply won't eat X
    • As per vegetarian/vegan meals
  • Menus
    • List all items that people have mentioned they have allergies and/or won't eat to avoid problems

What Drink

  • How much alcohol?
    • Can people BYO (venue check?)
    • Should we have purchase-able drinks after provided amount runs out?
      • Probably requires a liquor license - catering/venue may be able to take care of this
  • What types should we provide?
    • Wine (traditional)
      • Red
      • White
    • Beer (Not everyone likes wine)
      • Preferences?
    • Cider (Beer alternative?)
    • Other alcoholic beverages?
    • May be able to get cheap direct from suppliers
  • Non-alcoholic options
    • Water (a must!)
    • Fruit Juices
    • Soft drinks?
  • Type of service
    • Table Service
      • Can be hard to get their attention
      • Water/Juices/Soft drinks a must
    • Bar
      • Congestion point
      • Good for controlling the amount of alcohol someone has had

Presentations

  • Staging and AV info
  • Dinner Speeches
    • Need a major speaker and subject - decide closer to the date
    • Platnium and Gold sponsors usually get up and give a quick spiel too
  • T-Shirt auction
    • Conference T-shirt signed by all the speakers auctioned off for charity
      • Which charity?
        • Let delegate choose when they register (from list)?
          • Highest wins or split money by percentage?
  • Giveaways and awards
    • Dodgy tool to give to Rusty
      • shifting spanner
      • pipe wrench
      • mallet
      • multi-tool
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