Food

Introduction

General food related items, morning/afternoon tea etc.

Tea
- Herbal options
- Milk
- Sugar
- Stirring implement
- Cups
  - Foam cups or crockery?
Coffee
- As per tea
Juice
- Plastic cups or glasses?
Soft drink
- Plastic cups or glasses?
Biscuits/muffins/scones?
- Paper plates or crockery?
Food/Drink considerations around and in the theatres need to be checked
Should all be set up at least 10 mins before break time
Should we provide icecream tokens (as done by Perth)? - Kim
Maybe we could hit up T2/Jaspers, and buy a ton of good tea and coffee, instead of the shit that usually gets doled out (it really is horrendous). If we bought in extreme bulk, it wouldn't make a huge difference to the budget, but people would really notice it.

Traditionally this has been pizza (as many lunch venues near the conf tend to be closed on a weekend)
- Started by Tridge at CALU
  - Cef's old Vectra stank of pizza till it died
  - Lately pizza places have been delivering
- Quantity of pizzas pretty much requires buying from multiple sites and multiple vendors (also provides variety)
- Need to make sure that people with special dietary requirements (allergies/vegan/vege/etc) get taken care of
- Organise this near the conf, but NOT on the day of the lunch
  - Give them lots of notice (eg: at least 3-4 days) - gives them time to organise more people on the day
  - Follow-up the day before and on the day
  - Delivery should be 5-10 mins before the break
  - Organise an actual drop-off point for the pizza
  - Perhaps provide maps of venue to pizza delivery places and mark the drop-off point
Drinks need to be provided as well
- Plastic containers with ice to keep drinks cold?
  - Soft drink (cans)
  - Water (bottles)
  - Juice (bottles or tetra-paks)
SDRs we'll likely encounter:
- Vegetarian/vegan (relatively easy, but vegan -> no cheese)
- Lactose-intolerant (difficult, but not impossible)
- Dairy-intolerant (in extreme cases, this means nothing fried with butter, etc)
- Halal/kosher (non-trivial, but doable)
- Gluten-intolerant (hrrrrrmmmmm ...)
- Allergies to nuts, eggs, you name it (nuts are easy, eggs are a little bit harder)

Check out local places for Lunch/Dinner (on and off-campus) to put in the LocalGuide
- Local businesses need to be informed, particularly if they're listed in the LocalGuide
- Give them details (including flyers) and positive attendance numbers closer to the date
- Check if they will give conference attendees a discount

Remember that people will travel further from the conf as they don't have to come back by a specific time
May tend to center around accomodation rather than conf venue
Remember to include pubs, bars, clubs, etc (see LocalGuide#After_Dinner_activities).